Accommodation

Shuttle Service 

A free shuttle service will be running to and from the conference venue from the preferred hotels below. If you wish to utilise the shuttle service, you can simply opt in for your required transfers when registering. Shuttles have been confirmed for the following times:

Sunday 21 October

7pm from SCU (Coolangatta) to Twin Towns

Monday 22 October

7:45am from Twin Towns to SCU
5pm from SCU to Twin Towns

Tuesday 23 October

7:45am from Twin Towns to SCU
5pm from SCU to Twin Towns

Wednesday 24 October

7:45am from Twin Towns to SCU
5pm from SCU to Twin Towns

Wednesday 24 October
Conference Dinner

6pm from Twin Towns to Currumbin RSL
10pm from Currumbin RSL to Twin Towns

Hotel bookings are no longer available via the online registration form.

Should you wish to make a new booking or make changes to an existing booking, please contact the hotel directly by using the contact form below.

Accommodation Options

Oaks Calypso Plaza

99 Griffith Street, Coolangatta QLD 4225

4.5 Stars | 11 minutes drive from venue

Just steps from the beach, these laid-back apartments in Coolangatta’s town centre are also just a short walk from the surf break at Snapper Rocks. Airy modern apartments with beach-inspired decor offer full kitchens and living/dining areas, some add pool or ocean views as per the room type. There’s a lagoon–style outdoor pool with water slides, as well as a hot tub. Other amenities include a sauna, a gym and a game room. Car Parking is complimentary.

One Bedroom Premier Apartment: $209 per room per night, room only

One Bedroom Pool View Apartment: $259 per room per night, room only

One Bedroom Ocean View Apartment: $269 per room per night, room only

Inclusions: Wi-Fi access 

Breakfast: Available onsite for $24 per person per day

Book Now

Mantra Twin Towns

Griffith & Wharf Street, Coolangatta QLD 4225

4 Stars | 12 minutes drive from venue

With 2 curved tower buildings, this informal hotel surrounded by eateries is a 4-minute walk from both the Tweed River, and Coolangatta Beach .Featuring balconies, the casual rooms have everything you need for a comfortable stay and some offer sea views. Apartments feature kitchens and separate living areas.Amenities include a restaurant/bar, a gym, and indoor and outdoor pools, along with a hot tub and tennis courts. Car Parking is complimentary.

Hotel Room: $169 per room per night, room only

Hotel Twin Room: $189 per room per night, room only

One Bedroom Apartment: $179 per room per night, room only

Two Bedroom Apartment: $249 per room per night, room only

Inclusions: Wi-Fi access 

Book Now

Alternate Accommodation 

 

Should you wish to book alternative accommodation, the Conference Managers recommend booking securely through Wotif.com.

Click here to be re-directed to the Wotif.com website.

Please note: Varied terms and conditions will apply to any bookings made.

 

Accommodation Terms & Conditions

 Rates:

Rates quoted are:

  • Per room per night
  • In Australian Dollars and inclusive of 10% Australian Goods and Services Tax (GST)
  • Subject to availability
  • Based on single/double/twin occupancy

The negotiated rates are valid up to 30 working days prior to the conference start date or until sold out. After this, accommodation is subject to availability and  rates may be subject to  increase.

The Conference Managers have negotiated the most favourable rates available at this time, the rates may increase at any time without notice (including changes in Government taxes or levies); the Conference Managers will endeavour to notify of any changes in rates or accommodation inclusions.

Credit Card Guarantee
A credit card guarantee must be provided at the time of booking to guarantee your reservation. Your hotel booking is unable to be confirmed if this has not been received.

If your accommodation payment is to be charged to a third-party credit card, please contact the Conference Managers requesting a credit card authorisation form which will allow the hotel to process the appropriate charges to this card upon checkout.

Should you be unable to provide a credit card, full pre-payment of your booking must be made to guarantee your reservation. This payment can be made by invoice, simply contact the Conference Managers directly to arrange this.

Payment
Your credit card will be charged directly by the hotel for all nights booked upon your check in or check out of the hotel. Any incidental charges occured during your stay will be payable to the hotel at the time of check-out.

If your accommodation payment is to be charged to a third-party credit card, please contact the Conference Managers requesting a credit card authorisation form which will allow the hotel to process the appropriate charges to this card upon checkout.

NB: Please contact the Conference Managers if you wish to pre-pay your accommodation in full at the time of booking and you will receive an invoice for payment.

 

Room Configurations

Hotel rooms
Single (SGL): A single occupancy room with one bed
Double (DBL): A double occupancy room with one bed
Twin (TWN): A double occupancy room with two beds

Apartments
Studio Room: A room with either one double bed OR two single beds with a combined bedroom and living area.
1 Bedroom Apartment: An apartment with one double bed.
2 Bedroom Apartment: An apartment with one double and two single beds.

Please note bedding configurations are subject to hotel availability.

Check in:

As per standard hotel policies and procedures delegates will be required to provide credit card details upon check-in.  This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights.

The hotel will place a pre-authorisation hold on your credit card for an amount which covers all unpaid accommodation nights reserved plus a daily amount for incidental charges. If you will be settling your accommodation account and incidentals by cash you will still be asked to provide your credit card for guarantee at the time of check-in.

Please note the daily incidental charge may vary across the listed hotels.

Late Arrivals 

Please indicate when you register, or notify the Conference Managers in writing, if you will arrive at your hotel after 1800 hours.  Failure to do so may result in your room being treated as a no-show and the booking being released with a cancellation fee applied (see policy on cancellation tab).

Check in / check out times

Check-in time for Mantra Twin Towns and Oaks Calypso Plaza hotels is 1400 hours and check-out time is 1000 hours.  Should you wish to guarantee your check-in before 1400 hours, you will need to pre-book and pay for the previous night.  If you wish to guarantee a late check-out past 12 noon you will need to book for the next night.

 

 

 

 Cancellation Policy:

Oaks Calypso Plaza

  • A cancellation charge of one night’s accommodation rate will apply for cancelled bookings after Wednesday 19th September 2018.
  • A cancellation charge of one night’s accommodation rate will also apply if you do not arrive on the date you are booked to check in.
  • All cancellations and changes to your reservation must be made in writing to the Conference Managers.

Mantra Twin Towns

  • A cancellation charge of one night’s accommodation rate will apply for cancelled bookings from Wednesday 19th September 2018 to Thursday 4th October 2018
  • A cancellation charge of 100% of your accommodation booking will apply for cancelled bookings from Friday 5th October 2018
  • A cancellation charge of 100% of your accommodation booking will  apply if you do not arrive on the date you are booked to check in.
  • All cancellations and changes to your reservation must be made in writing to the Conference Managers.

Non-Arrival / No Show

In the event of a non-arrival your room will be held until the following morning (1000 hours) and one night’s deposit will be charged to your credit card by the hotel as a cancellation charge. In the event of a non-arrival when full pre-payment is made for the entire stay, your room will be held for each night booked and you will not be entitled to any refund.